Tips for Setting Up an Invoicing System

Do you have an invoicing system? Sending invoices is one of those things that can be incredibly uncomfortable for business owners. Talking about money is something of a universal taboo, so asking clients to pay up has a certain awkwardness to it. However, one way you can streamline the process and make it a little less stressful for you is to use an invoicing system.

Tips for Setting Up an Invoicing System

Tips for Setting Up an Invoicing System

Invoicing systems automate the process of requesting payment, remind clients who take too long to pay, and also make it easy to track your accounts receivable and billing. It should also see money hitting your bank account faster than sending invoices on your own. And to get your system up and running easily, you should use our tips below.

Opt for a Cloud-Based System

As with most items, anything not cloud-based is going to be outdated and difficult to use. Going with the cloud allows you to keep track of things no matter where you are, including while you are on the go. You get to stop making endless spreadsheets or manually adding up numbers, and there is no more snail-mail to deal with. These systems come with great features, such as recurring payments and automatic payment reminders when an invoice goes too many days unpaid.

Set Up Everything You Can in Advance

If your business is already up and running, you should already have customer information for your regular clients. Go ahead and input all of that information from the start rather than waiting until you first need to bill the client. Input names, addresses, emails, phone numbers, and any other relevant information. Also take the time to input items and prices if applicable so you can easily select items when creating invoices.

Give Your Invoices Professional Design and Language

It seems like such a small thing, but the truth is that the professionalism of your invoice matters. It is the last contact a client has with you for a given transaction and can determine if they wish to continue working with you in the future. You want to be professional from start to finish, and your invoice is the finish. Some things that will help your invoice feel more professional are using your logo, incorporating your brand colors, using professional but readable language, and clearly listing the items and prices the invoice is for. You can also add a friendly thank you at the end.

Consider Using an Expert for Help

Once your invoicing system is set up, it should pretty much run itself. With that said, the set up process may be too overwhelming for you, especially if you have a lot of clients. Do not be afraid to turn to an invoicing system expert to get things up and running so you can then take over the smaller tasks. It might cost a little at first, but you might find that the reduction in stress and the smooth-flowing system is worth it.

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