Technology is supposed to make our lives easier, and when it comes to the instant communication aspect of email, it does. However, in terms of organization, it can be just as organized as snail mail on the kitchen table—which is to say, it can be a total mess.
But it doesn’t need to be that way. If you need to learn how to organize your emails, check out the tips below.
Not all email providers offer the same features. Nowhere will you see the difference more than in the organizational options they offer. Some give you plenty of ways to keep your emails sorted; others offer nothing more than starring for priority and archiving to move them from the inbox.
If you aren’t sure where to start, start with Gmail. Their service has upgraded their organization options year after year, proving that they are committed to responding to the needs of their users. From targeted inboxes to labels and more, their service is one of the best for staying organized.
Once you have your email set up, work to keep your inbox clean. Only the most important items should be left there—emails you have not responded to and work assignments are the primary things to keep there. Everything else should be moved somewhere else.
If you are worried about archiving emails and then struggling to find them when you need them, make use of labels. With Gmail, you can nest labels within labels, make the process of finding archived emails quite simple.
For the emails you do leave in your inbox, make use of the ability to mark them for importance. This will help you prioritize which ones you get to first and make the process of clearing out the inbox less overwhelming for you.
Finally, do not use one email address for all of your needs. You should create separate accounts for different needs. A personal email and a business email are the minimum you should have. If you dabble in different fields, then separate emails for those fields are also needed. And it is always a good idea to have a separate account for shopping, offers, and other emails that are not of high importance.