Are you wondering if you can simplify your appointments? When we are kids, we cannot wait to grow up, but then once we are grown up, we realize that it isn’t quite what we expected. There is a lot of stress and a lot of responsibilities. Chief among those responsibilities for those of us in the working world are appointments. These could be check-ins with the boss, meeting new clients, working with other partners on a marketing strategy. But whatever they are, they can often feel overwhelming.
The best way to lessen the burden of appointments is to find ways to simplify them. As it just so happens, we have a few ideas for ways to do this. Below are 4 ways to simplify your appointments and reduce your stress.
Walking into an appointment unprepared is like walking into a university discussion without having read the material. You are going to get called on, you won’t know what to say, and you will feel stupid. Instead, take the time to prepare. Look over any memos and other material related to the appointment, pull together a list of talking points, and create a checklist of things that need to be ticked off in the meeting, even if that isn’t your job.
If you prepared more than a few hours ago, before you walk into the appointment, take the time to go over everything once again for about five minutes. This ensures that everything will be fresh in your mind and you will be ready to make the most of the appointment.
Getting off track during appointments complicates things. First, it introduces new ideas that must be addressed. Second, it extends the appointment, throwing the rest of the day off schedule. Knowing the points to be covered is the first step, but beyond that, you need to hold yourself to them.
Taking notes helps you stick to the points, but it also helps you process what has been said. This keeps you present, which means you are less likely to need to look over things again, but also makes sure you have reference material should you have any questions later on.